Employment Offer Letter

Clean offer letter format — role, CTC, joining date, contingencies and acceptance block — that pairs with the detailed Appointment Letter issued on joining.

Use this when

You have selected a candidate and want to confirm the offer in writing before their joining date. Issue the fuller Appointment Letter on day one.

Stamp duty & execution

Issue on company letterhead, signed by the authorised signatory. No stamp paper required. Keep the signed acceptance copy in the employee’s file.

General-purpose format, updated 2026-08. Not legal advice for a specific matter — fields in [BRACKETS] must be completed and clauses adapted to your facts and state before execution.

[ON COMPANY LETTERHEAD]

Date: [DATE]

To, [CANDIDATE NAME], [ADDRESS]

Subject: Offer of employment — [DESIGNATION]

Dear [FIRST NAME],

Further to your application and interviews, we are pleased to offer you employment with [COMPANY LEGAL NAME] (the "Company") on the following terms:

More in HR & Employment

Appointment Letter (with standard service terms)On or immediately after an employee’s joining date. This is the operative service contract; the offer letter only confirms selection.

Want this executed properly, not just downloaded?

We customise the clauses to your facts, arrange the right stamp paper, and handle signing, notarisation or registration — so the document actually protects you.

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