Appointment Letter (with standard service terms)

The full appointment letter issued on joining — duties, working hours, leave, notice period, confidentiality/IP, exclusivity and termination grounds, PF/ESI language included.

Use this when

On or immediately after an employee’s joining date. This is the operative service contract; the offer letter only confirms selection.

Stamp duty & execution

Issue on company letterhead in duplicate; employee signs each page of the duplicate as accepted. No stamp paper required. Retain in the personnel file along with KYC and PF/ESI nomination forms.

General-purpose format, updated 2026-08. Not legal advice for a specific matter — fields in [BRACKETS] must be completed and clauses adapted to your facts and state before execution.

[ON COMPANY LETTERHEAD]

Date: [DATE]

To, [EMPLOYEE NAME], [ADDRESS]

Subject: Letter of appointment — [DESIGNATION]

Dear [FIRST NAME],

With reference to your acceptance of our offer dated [OFFER DATE], we confirm your appointment with [COMPANY LEGAL NAME] (the "Company") on the terms below.

More in HR & Employment

Employment Offer LetterYou have selected a candidate and want to confirm the offer in writing before their joining date. Issue the fuller Appointment Letter on day one.

Want this executed properly, not just downloaded?

We customise the clauses to your facts, arrange the right stamp paper, and handle signing, notarisation or registration — so the document actually protects you.

Reply within one working hour on WhatsApp
Fixed monthly fee, agreed before any work starts
No lock-in — month to month, 15 days’ notice

WhatsApp our experts+91 92510 22710

Request a callback

Two fields and you are done. We reply on WhatsApp within one working hour, Mon–Fri 10:00–19:00 and Sat 10:00–14:00 IST.

or message us on WhatsApp instead →